Members of the public are invited to address Panel on items in the Business Paper during the Panel’s public meetings, which are held in the Council Chambers at 366 George Street, Windsor, on the third Thursday of each month.
To address the meeting, you must register to speak before 3pm on the day before the meeting. You will need to apply via following online form:
Terms and Conditions for addressing the HIHAP by the public
Hawkesbury City Council actively encourages participation of residents in the decision making process and is happy to hear from people regarding matters raised in the HIHAP Business Paper.
Members of the public may address the HIHAP on any items in the business paper.
The procedure for addressing the HIHAP is as follows:
- All persons wishing to speak on an item in the business paper must make an application to do so. Each speaker is required to complete an application form indicating whether they are speaking 'for' or 'against' a recommendation on the business paper.
The application form will include an undertaking, signed by the person wishing to speak, to comply with their stated intention, i.e. to speak either 'for' or 'against a recommendation in the business paper' and to refrain from any insult, allegation or personal reflection against any person, present or not, during the course of their address to the HIHAP and any answers they give to questions from the Panel Members.
Persons intending to apply for approval to address the HIHAP must lodge the application form online/email, in person, or by facsimile, by 3pm on the day before the meeting to enable scheduling of items. Persons without access to online or facsimile facilities may contact Council by telephone to discuss their application to speak at the HIHAP meeting.
Notwithstanding the above, the applicant/owner or nominated representative is entitled to speak if an application is made in accordance with these guidelines and will be granted permission as one of the three positions allocated either 'for' or 'against' depending upon the terms of the recommendation.
- A maximum of three speakers 'for' and three speakers 'against' a recommendation may address the HIHAP to support their position. The proponent or applicant, supporters or other interested parties to a maximum of three are given five minutes each to address the HIHAP.
- All speakers must state their name, organisation if applicable and their interest in the matter before speaking.
- Items subject to public address will be heard in the order as outlined in the Business Paper.
- At meetings where applications for more than 20 speakers have been received, a person should speak only on one item unless granted permission by the Chairperson who will have regard to the circumstances of each case taking into account such factors as the nature of the interest in the matter e.g. applicant, neighbour, and the number of speakers on the item or collectively on the agenda.
- Panel Members may ask questions of members of the public who address the HIHAP in order to clarify their understanding of the speaker’s view or to seek specific additional information.
Alternatively, you can by complete the application form (PDF - 120.1 KB)
The application form can be lodged:
- In person at Council’s Customer Service Counter at the Hawkesbury City Council Administration Building at 366 George Street, Windsor;
- By post, addressed to:
The General Manager
Hawkesbury City Council
PO Box 146
WINDSOR NSW 2756
- By email to firstname.lastname@example.org
Please carefully read the second page of the form for detailed information about addressing the meeting.
For any further enquiries relating to addressing a Panel meeting, please contact Council's Manager Corporate Services and Governance (02) 4560 4426.