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Council Committees

In September 2004, Council reviewed its Committee structure resulting in four broad committee types. These Committee types are generally described as follows:

  1. Committees of Council – Committees established under the provisions of Section 377 of the Local Government Act 1993. These Committees perform certain functions as identified in their constitutions (which are modelled on the draft pro-forma constitution adopted by Council) and include provision for Councillor Representation. These Committees operate in accordance with Council’s adopted pro-forma constitution.
  2. Statutory Committees - Committees, which are required to be established by legislation, or to meet obligations set down by Government departments and/or funding agencies. These Committees have set functions and terms of reference. They differ from Section 377 Council Committees, in that they are issue-specific and may meet irregularly on a ‘as needs’ basis and in practical terms cannot operate under Council’s pro-forma constitution.
  3. Committees in which Council has a Financial Interest - these Committees may manage Council owned facilities or funded services auspiced by Council. They generally operate as autonomous entities (incorporated associations) in accordance with their own constitutions. These Committees have a financial relationship with Council in that Council either provides a direct (financial) or an in-kind contribution (land or facilities) to support their operations, or Council has delegated responsibility for the management of a Council funded or Council auspiced services to them.
  4. Other Committees - Committees, which operate as autonomous entities and generally perform non-Council related functions. Councillor representation on these Committees is on an invitation basis.

Council reviews its Committee membership in September each year, with membership appointments occurring at the end of Council Term.

Appointment of Committees, Delegates and Representatives (67 KB)

Audit Committee

The Audit Committee provides independent assurance and assistance to Council on risk management, control, governance and external accountability responsibilities under provisions of Section 377 of the Local Government Act 1993.

Charter

The Committee's functions are detailed in Council's Audit Committee Charter. Its primary duties and responsibilities are to assist Council with:

  • Financial reporting practices
  • Business ethics, policies and practices
  • Management and internal controls
  • Monitoring the integrity of the Council's financial reporting practices and finance and accounting compliance
  • Reviewing internal controls, key corporate risks and all audit related matters
  • Encouraging adherence to and continuous improvement of Council's policies, procedures and practices at all levels, and
  • Adoption of the Internal Audit Plan.

Councillor Representation

  • Councillor Paul Rasmussen
  • Councillor John Ross

Community Representation

Three community appointments, one of whom must have accounting or related financial management experience with an understanding of accounting and auditing standards in a public sector environment and one with financial, legal and business expertise.

External Auditor

Representatives of Council's External Auditor are to be invited to attend meetings of the Audit Committee as independent advisors without voting rights.

Meeting Schedule

The Committee meets at least four times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Audit Committee meeting minutes are reported to Council.

More Information

To find out more about the Audit Committee, contact Council’s Chief Financial Officer, on 4560 4444 or email council@hawkesbury.nsw.gov.au

Civic and Citizenship Advisory Committee

The Hawkesbury Civic and Citizenship Advisory Committee is an advisory body to Hawkesbury City Council which provides community representation, advice and input to Council on:

  • Considering and determining nominations for recipients of Australia Day Awards.

Constitution

The Committee’s functions are detailed in Council’s Hawkesbury Civic and Citizenship Advisory Committee Constitution.

Its primary duties and responsibilities are to assist Council with recommendations for:

  • The conduct of the Australia Day Awards, including eligibility criteria, nomination and assessment process.

Councillor Representation

  • Councillor Patrick Conolly (Mayor)
  • Councillor Sarah Richards
  • Councillor Nathan Zamprogno

Community Representation

Four community appointments.

Meeting Schedule

The Committee meets at least once per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Civic and Citizenship Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Civic and Citizenship Advisory Committee, contact Council’s Corporate Communications Manager on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au

Environmental Sustainability Advisory Committee

The Hawkesbury Environmental Sustainability Advisory Committee is an advisory body to Hawkesbury City Council which provides community representation, advice and input to Council on:

  • Sustainability issues
  • To ensure a coordinated approach to the development, implementation and evaluation of Council’s grant funded sustainability projects and other Council approved sustainability initiatives.

Constitution

The Committee’s functions are detailed in Council’s Environmental Sustainability Advisory Committee Constitution.

Its primary duties and responsibilities are to assist Council with recommendations for:

  • Natural Resource Management
  • Energy efficiency, water use and recycling
  • Sustainability education and integration of Council’s adopted Sustainability Principles and Objectives
  • Environmental, water quality and biodiversity matters within the Hawkesbury.

Councillor Representation

  • Councillor Amanda Kotlash (Deputy Chairperson)
  • Councillor John Ross
  • Councillor Danielle Wheeler

Community Representation

Four community appointments, with expertise and/or knowledge of sustainability issues.

Other Government Departments

A representative from each of the following departments:

  • Office of Environment and Heritage
  • Department of Primary Industries
  • University of Western Sydney

Meeting Schedule

The Committee meets at least four times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Environmental Sustainability Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Environmental Sustainability Advisory Committee, contact Council’s Strategic Planning Department on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au

Floodplain Risk Management Advisory Committee

The Hawkesbury Floodplain Risk Management Advisory Committee is an advisory body to Hawkesbury City Council which provides community representation, advice and input to Council on potential floodplain management issues.

Constitution

The Committee’s functions are detailed in Council’s Floodplain Risk Management Advisory Committee Constitution.

Its primary duties and responsibilities are to assist Council with recommendations for:

  • Land use, planning and management
  • Evacuation strategies
  • Planning provisions
  • Improving public infrastructure

Councillor Representation

  • Councillor Mary Lyons-Buckett (Deputy Mayor, Chairperson)
  • Councillor Amanda Kotlash
  • Councillor Paul Rasmussen (Deputy Chairperson)
  • Councillor Peter Reynolds
  • Councillor Danielle Wheeler

Community Representation

Five community appointments, with expertise and/or knowledge of floodplain risk management issues.

Other Government Departments

A representative from each of the following departments:

  • State Emergency Services
  • Office of Environment and Heritage
  • Department of Primary Industries
  • RMS
  • Department of Planning and Department of Defence.

Meeting Schedule

The Committee meets at least six times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Floodplain Risk Management Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Floodplain Risk Management Advisory Committee, contact Council’s Strategic Planning Department on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au

Hawkesbury Access and Inclusion Advisory Committee

The Hawkesbury Access and Inclusion Committee is an advisory body to Hawkesbury City Council which provides community representation, advice and input to Council on:

  • The views, needs and interests of people with disability, their families and carers in the Hawkesbury City Area
  • The recommendation and review of strategies for improving physical access and eliminating barriers to services and facilities by people with disabilities across the Hawkesbury City Area

Constitution

The Constitution sets out the Objectives of the Advisory Committee. Particulars regarding the Structure and Membership along with the term of office are detailed within this document.

Councillor Representation

  • Councillor Barry Calvert (Chairperson)
  • Councillor John Ross

Community Representation

Nine community appointments, with expertise and/or knowledge of disability, access and inclusion issues

Meeting Schedule

The Committee meets at least four times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Hawkesbury Access and Inclusion Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Access Committee, contact Council’s Community Development Co-ordinator, on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au

Hawkesbury Tourism Advisory Committee

The Hawkesbury Tourism Advisory Committee is an advisory body to Hawkesbury City Council which provides community representation, advice and input to Council on:

  • Establishing support for the implementation of the Hawkesbury Tourism Strategy.

Constitution

The Committee’s functions are detailed in Council’s Hawkesbury Tourism Advisory Committee Constitution.

Its primary duties and responsibilities are to assist Council with recommendations for:

  • Tourism promotion and marketing
  • Digital technology and engagement for tourism
  • Organising tourism events in the Hawkesbury
  • Tourism development matters for the Hawkesbury
  • Increasing community awareness and engagement on tourism matters.

Councillor Representation

  • Councillor Emma-Jane Garrow (Chairperson)
  • Councillor Paul Rasmussen
  • Councillor Sarah Richards

Community Representation

Eight community appointments, with expertise and/or knowledge of tourism issues.

Meeting Schedule

The Committee meets at least four times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Hawkesbury Tourism Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Hawkesbury Tourism Advisory Committee, contact Council on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au

Heritage Advisory Committee

The Hawkesbury Heritage Advisory Committee is an advisory body to Hawkesbury City Council which provides community representation, advice and input to Council on potential Heritage related issues.

Constitution

The Committee’s functions are detailed in Council’s Heritage Advisory Committee Constitution.

Its primary duties and responsibilities are to assist Council with recommendations for:

  • Heritage Assistance Grant Applications
  • Local Heritage Listings
  • Organising Heritage Week and other heritage events in the Hawkesbury
  • Increasing community awareness of heritage matters.

Councillor Representation

  • Councillor Danielle Wheeler (Chairperson)
  • Councillor Peter Reynolds
  • Councillor Nathan Zamprogno

Community Representation

Eleven community appointments, with expertise and/or knowledge of heritage issues.

Meeting Schedule

The Committee meets at least four times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Heritage Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Heritage Advisory Committee, contact Council’s Strategic Planning Department on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au.

Human Services Advisory Committee

The Human Services Committee provides advice and assistance to Council in the development and drafting of a Human Services Planning Strategy by:

  • Providing advice to Council on consultative strategies for inviting submissions and comments in relation to Human Services Planning strategy
  • Reviewing the directions, strategies and goals within the Hawkesbury Community Strategic Plan to undertake a gap analysis of human service needs of residents of the Hawkesbury.

Constitution

The Committee's functions are detailed in Council's Human Services Advisory Committee Constitution. Its primary duties and responsibilities are to assist Council with recommendations for:

  • The design, implementation, monitoring and review of community plans
  • Community planning processes to address the social, economic and environmental needs of residents
  • The design, implementation, monitoring and review of strategies for improving access to services and facilities by disadvantaged groups consistent with Council's responsibilities with regard to equity and access as set down in state and federal legislation.

Councillor Representation

  • Councillor Barry Calvert (Chairperson)
  • Councillor Emma-Jane Garrow
  • Councillor John Ross
  • Councillor Sarah Richards

Community Representation

Nine Community appointments with expertise in human service planning.

Meeting Schedule

  • The Committee meets at least four times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Human Services Advisory Committee minutes are reported to Council.

More Information

To find out more about the Human Services Advisory Committee, contact Council’s Strategic Planning Manager, on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au

Infrastructure Committee

The Human Services Committee provides advice and recommendation to Council on strategic infrastructure projects and policies.

  • Providing advice to Council on consultative strategies for inviting submissions and comments in relation to Human Services Planning strategy
  • To provide advocacy with the intention of influencing and engaging with stakeholders and agencies to secure infrastructure investment.

Infrastructure Terms of Reference

The Committee's functions are detailed in Council's Infrastructure Committee Terms of Reference. Its primary duties and responsibilities are to:

  • Consider key strategic infrastructure projects to meet the needs of the Hawkesbury community
  • To determine and recommend to Council appropriate methodology to engage with and lobby all stakeholders to facilitate infrastructure provision
  • To consider issues and policy matters related to infrastructure that is referred to the Committee by Council or staff.

Councillor Representation

  • Councillor Patrick Conolly (Mayor, Chairperson)
  • Councillor Paul Rasmussen
  • Councillor Peter Reynolds
  • Councillor John Ross
  • Councillor Nathan Zamprogno

Meeting Schedule

The Committee meets at least three times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Infrastructure Committee meeting minutes are reported to Council.

More Information

To find out more about the Infrastructure Committee, contact Council’s Infrastructure Division, on (02) 4560 4444 or email council@hawkesbury.nsw.gov.au.

Waste Management Advisory Committee

The Waste Management Advisory Committee provides advice and recommendation to Council information, research and analysis required to provide future options for waste management for our city.

Constitution

The Committee's functions are detailed in Council's Waste Management Advisory Committee Constitution. Its primary duties and responsibilities are to:

  • Consider waste management procedures within the Hawkesbury City local Government Area;
  • Consider strategies to promote responsible waste disposal, waste avoidance and waste recycling and reuse.

Councillor Representation

  • Councillor Mary Lyons-Buckett (Deputy Mayor, Chairperson)
  • Councillor Danielle Wheeler (Deputy Chairperson)
  • Councillor Paul Rasmussen
  • Councillor John Ross

Community Representation

Members of the community are invited to nominate for a position on the Waste Management Committee. There is currently one community member on the Committee together with representation from University of Western Sydney.

Meeting Schedule

The Committee meets at least two times per year. Special meetings may be convened at the discretion of the Chairperson.

Reports

The Waste Management Advisory Committee meeting minutes are reported to Council.

More Information

To find out more about the Waste Management Advisory Committee, contact Council’s City Planning Division, on (02) 4560 4444 or email council@hawkesburynsw.gov.au

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